Board Meeting minutes of July 16, 2012
Present: Chairman Monn, Supervisors Bob Anderson and Tim Mittlestadt Jr., Clerk-Treasurer Val Windsor, Maintenance Kevin Finder and townspeople Steve Nielson, Kevin Ullom, Jack Clark, Jim Michalski,
Motion to approve June 18, 2012 minutes as mailed was made by R. Monn, 2ndby T. Mittlestadt Jr. Approved.
Treasurer’s Report: Balance on hand June 1, 2012 12,314.89
June Receipts 1,401.78
Less June Disbursements 11,092.08
Book Balance as of June 30, 2012 2,624.59
Motion to approve Treasurer’s Report as mailed was made by B. Anderson, 2ndby R. Monn. Approved.
Motion to approve Vouchers and Checks was made by T. Mittlestadt, 2ndby B. Anderson. Approved.
Maintenance Report: Crack filling is now complete. George Lewis would like to put in a driveway, Kevin and Rich approved this.
Chairman Report: Sheriff Dennis Smith went with Rich to look at the bike race damage and took pictures of the damage, they will get in contact with the bike race people and let them know they will have to contact us prior to the race for next year so we can list our concerns. Town Resident contacted Rich about a concern with someone dumping hazardous materials into the DKS pit on 790thAve. Kevin contacted DKS and this story was not valid. It was crushed rock and black dirt being dumped there. Rich and Bob attended the Fire/Amb. “Meeting”. It was not a meeting as it was not posted anywhere, neither the Village President or the Fire Chief were not in attendance. Several people stood on the road and had a “gab session”. Tomorrow evening is the Fire/Amb. Meeting and the contract with Boyceville Fire/Amb and the townships involved will be decided. Rich will be sending out a newsletter soon. Our 3 new posting places will be the town shop, the post office and gas station. Follow up on the dog issue, township dog licenses do not transfer (example: If you get a license in Tiffany Township it does not transfer to our township). Rich has copied off some sample ordinances for the board to look at, we will decide on this next month.
Supervisor Reports: Sharon Phiefer called all the board members and all three of them returned her call, she was very appreciative of that. She was wondering about the ditching on her property, if she can change it around a little, sloping it down to the south some. Bob has some concern that it could create a problem with the water. Kevin will stop there and check it out.
Plan commission has rough drafts coming soon from Cedar Corp. There will be special meeting for question/answer time with the lawyer and Cedar Corp. present. This will be a meeting of the town board and the Plan Commission. Steve Nielson stated that he is stepping down from the Plan Commission. John (Jack) Clark will take his place. The Board okayed this, Rich swore Jack in.
Clerk-Treasurer Report: Val has been in contact with Wipfli Accounting Firm, our auditor will be Dan Walker. Val will be contacting him this week and getting our materials together to take to him. Val was seeking permission from the town board to get paid two times per month instead of only once (the 1stand 15thvs. the third Monday of the month). It has always been set up that we are operating payroll for town officials one month behind (example: July paycheck is actually for work done in the month of June). Val will contact the Town’s Association to make sure there is no problems in doing this, if not, motion was made to go ahead with it by R. Monn, 2ndby T. Mittlestadt Jr. Approved.
New Business: Open bids for chip seal and crack fill. Scott Construction: Single Seal $57,943.00 Double seal on 800thAve.$ 75,524.00 Board will have to sit down and do some looking into the budget and what the most important roads are, ect. Scott Construction would want to start by the end of July. We will have a special meeting after we’ve looked into it. Motion was made that Kevin, Bob and Val will work together on the figures so we can have a special meeting on Wednesday, July 18 at 7pm at the Stanton Town Shop by B. Anderson, 2ndby T. Mittlestadt Jr. Approved.
Kevin’s Contract: As of August 1stKevin’s contract will be due. Bob did a spreadsheet comparing Dunn County and St. Croix County and our township. Kevin’s proposal (currently earning 21.75/hr) would like to receive $22.84 in 2013 and $23.41 in 2014. Health insurance (currently getting $5100 for the year, would like to receive $7140 in 2013 and $8140 in 2014) Proposal is that the town would continue to pay 100% of the State Retirement. Rich suggested we contact Skoagland Ins. and see about a way we could put his excess sick time/comp. hours for him to access at any given time. Suggestion was made that we give $23.27 for both years, with the health insurance given as above. Vacation and Paid Holidays given will stay the same. As far as the Retirement fund, for Act 10 it is a requirement that the employee pay half of his retirement, however we can get around this by raising his wage to reflect his portion of retirement.
Motion was made to reflect the above paragraph by R. Monn, 2ndby B. Anderson with the understanding that Kevin get in touch with his accountant about the banked sick time/comp time to go into an account for Kevin to use as a “medical reimbursement”, if needed. Approved.
Public Comment: Few comments about sand mining issues
Motion to adjourn meeting was made by B. Anderson, 2ndby T. Mittlestadt Jr. Approved.
Meeting adjourned at 8:20pm