Board meeting minutes of June 17, 2013
Present: Chairman Monn, Supervisors Bob Anderson and Steve Nielsen, Maintenance Kevin Finder, Clerk-Treasurer Valerie Windsor, and townspeople Kevin Ullom, Pat Smith, Jack Clark, Joel Wittenmeyer
Also: Kathy Arnold (Menomonie Disposal), John Mason (Fahrner Asphalt), Jeff Brenden (Scott Construction), Darrell Hoekster (Waste Management), and Michael Kloss (Advanced Disposal)
Chairman Monn called the meeting to order at 7pm at the Stanton Town Shop, Knapp, WI
Motion to approve May minutes as mailed was made by R. Monn, 2nd by B. Anderson. Approved.
Treasurer’s Report: Balance on hand as of May 1, 2013 25,146.95
Total May Receipts 4,943.87
Less May Disbursements 12,968.89
Book Balance as of May 31, 2013 17,121.93
Motion to approve Treasurer’s Report as mailed was made by R. Monn, 2nd by B. Anderson. Approved.
Motion to approve Vouchers and Checks was made by R. Monn, 2nd by S. Nielsen. Approved.
Consensus of board was to do New Business to allow bidders to leave if desired:
Open and possibly act on trash/recycle bid:
Advanced Disposal – 2 times per year rolloff (2) 30yd. containers $890.00 and $45.00/ton, waste –(3) 8yd. containers every other week $189.30, recycle – (4) 8yd. containers every other week $136.69. Total of $325.99 (does not include fuel and environmental fees). Total annual cost: $5,526.88. Contract is negotiable, bid is written as a 1 year contract.
Waste Management – 2 times per year rolloff (2) 30yd. containers at flat rate of $360.00 per box plus WI Waste Generator Tax (19.8%), recycle – (4) 8yd. containers every other week $195.00/month, waste- (2) 8yd. containers every other week $255.00/month plus the 19.8% generator tax. Total annual cost: $7,731.00
Menomonie Disposal – annual clean up days, recycle and trash, total annual cost: $18,780.00
Motion to award bid to Advanced Disposal on a 3 year contract for an annual fee of $5,526.88 by R. Monn, 2nd by B. Anderson. Approved.
Open and Possibly act on road work bid:
Scott Construction – seal coating -$107,832.00. For rubber crack sealant - $13,397.00 (unofficially)
Lakes Asphalt –Crack filling - $11,117.00
Fahrner Asphalt – Crack filling -$12,765.00, seal coating 340 degree oil - $133,479.00, 170 degree oil -$110,788.00
Motion was made to award bid to Lakes Asphalt for crack filling in the amount of $11,117.00 by S. Nielsen, 2nd by B. Anderson
Motion was made to award bid to Scott Construction for seal coating in the amount of $107,832.00 by B. Anderson, 2nd by R. Monn. Approved.
Maintenance Report: Kevin checked on prices for cold mix blacktop, he can no longer get it from Dunn County. He will get it delivered to avoid the scales.
Recycling dumpster had many TV’s and humidifiers in it. Kevin had to get them out and Menomonie took them for free.
Jason Brittain called with zoning questions on his new small business run out of his home. Rich referred him to Dunn County.
Chairman Report: Fireworks ordinance – no board action is required according to WI Town’s Association attorney. The town can issue permits for Class B fireworks, which we can download from the Association website. We will table this issue until next month.
Rich will draft letters to a couple town residents about debris in the right of way.
Supervisors Report: Bob’s recovery is going well, he appreciates everyone’s patience.
Bob stopped at the Dunn County Zoning Administrators Office and Cleo said they hope to have the new zoning ordinance available to the townships for review within a few weeks. Bob also spoke with Amanda Hanson on the DKS pit issue, they are waiting on permits as of now.
Clerk-Treasurer Report: Received a resignation from Plan Commission member, Cindy Griffin, effective immediately.
Committee Report: Plan Commission: Bob talked to several people about being on the Plan Commission. Three individuals are interested; Joel Wittenmeyer, Marv Lansing and Bob Fitzwilliam.
Fire/Ambulance report: Have had 2 meetings, one being a special meeting for a 5 yr. plan in the Fire Dept. One concern is vehicles, one of them is a 10 speed and many cannot drive it. An ambulance meeting will take place next month.
Plan Commission report: Jack Clark (acting chair) spoke with our attorney on the regulation of business ordinance. Concerns from Pat Smith on this ordinance, she has a few suggestions on what to change. She feels it lacks quite a few things on business restrictions. Bob said between the document from the attorney and Pat’s suggestions the Plan Commission should be able to come to an agreement for this ordinance.
Next Plan Commission meeting will be Tuesday, June 23 at 7pm
Motion to adjourn meeting was made by R. Monn, 2nd by B. Anderson. Approved.
Meeting adjourned at 9pm